Knowledge Center

Manage Report Profiles

You can create and modify scheduled tasks to generate reports on volume usage at Storage Analyzer > Report Profile.

To create a report task:

  1. Click Create to open the wizard.
  2. Specify a name for the new report task, and enter the email address to which you want to send the report.
  3. If necessary, specify the maximum number of reports you want to keep. When the limit specified here is reached, older reports will be automatically deleted.
  4. Select one or multiple report types you want to generate.
  5. Do any of the following to specify a time for generating reports:
    • Tick Generate reports according to a schedule and specify the time if you want the system to analyze volume usage periodically.
    • Tick Generate reports now if you want to manually start a report task now.
  6. If necessary, specify certain shared folders to be included to narrow down the reports. (Note that if you want to specify and to generate reports on shared folders that are encrypted, please make sure the encrypted shares have been mounted before the report task is performed.)
  7. Specify the maximum number of duplicate files to be listed in the report. You can also choose to compare duplicate files by modified time and/or by files names to speed up the analysis.
  8. If necessary, specify certain users to be included to narrow down the reports.
  9. Click Apply to save settings.

Note:

  • Hit Enter/Return after each email address to separate multiple email addresses.
  • Hit Enter/Return after each user when specifying users whose files will be listed individually by file groups.
  • The Files by File Group report will list the following file types:
    Audio, disk image files, documents, executable files, pictures, videos, web pages, zipped files, and other.
  • The Large Files section of the report lists the 200 largest files on the usage report page, or the 200 largest files on the complete report page.
  • The name of a deleted report task cannot be used again to create a new report. This is because the deleted report task's own folder, which has the same name as the report task, still exists in the destination folder, i.e., the location that you have designated for saving reports. To use the same name for a new report task, please delete the folder of the old report task first, or change the location where reports are saved. See To change where reports are saved and To delete a report task below for more detailed information.

To change where reports are saved:

  1. Click Settings.
  2. Select a new destination folder to change the location where reports are saved.

To add custom file extensions to corresponding file type:

  1. Click Settings.
  2. Select File Type page.
  3. Choose a category and add the custom file extentions.

Note:

  • File extensions can contain only lower case letters, numbers and "-".

To edit a report task:

  1. Select a report task from the list, and click Edit.
  2. Click on individual tabs to modify settings for the task.

To delete a report task:

Select a report task from the list, and click Delete.

Note:

  • When you create a report task, a dedicated folder for this report will be automatically created under the destination folder that you have designated as the storage location for reports. When you delete a report task from the list on Storage Analyzer's homepage, you will only delete the report's profile, while its folder still exists. To delete the report's own folder, please go to the designated destination folder > synoreport, and delete the folder with the same name as the report.

To view historical reports:

  1. Select a report task from the list, and click Report > View historical reports.
  2. In the window that appears, click on an entry to view the report generated at the specified time.

To run an analysis immediately:

Select a report task from the list, and click Generate reports now to generate reports on demand.

To collect volume usage history on a regular schedule:

By default, the data of volume usage is gathered every time a Volume Usage report is generated and at system startup. In addition to the above cases, you can also opt for a new schedule to gather usage history. To do so, click Settings, and tick Collect volume usage history according to a schedule and schedule a time.

Note:

The history collected at the time scheduled here will mainly be used for the purpose and as the source of usage trends in the Volume Usage section. When this option is enabled, you will see a line graph displaying the volume usage trends and changes over time; if not, a bar chart indicating the current usage percentage will be shown instead.

To review a report task:

Double-click the desired report task, or simply click Analyze this report task (the > icon) next to the desire report task to open its analysis page. Please refer to View Usage and Reports for more information.