Knowledge Center

File Indexing

Through indexing, Universal Search can remember folders and their contained files to provide precise and prompt search results.

To index folders:

Indexing a folder allows you to find its contained files by filename. If a folder is not indexed, you cannot search its files.

  1. Click Preferences (the cogwheel icon) on the upper right corner.
  2. Go to File Indexing and click Indexed Folder List for the managements below:
    • To create an indexed folder: Click Create and click Select to choose an existing folder or create a new folder for indexing.
    • To edit an indexed folder: Click Edit to modify relevant setting.
    • To delete index data of a folder: Select an indexed folder and click Delete to remove its index data.
    • To re-index an indexed folder: Select a folder that has lost its previous index data, and click Re-index.
  3. Click OK to start indexing.
  4. You can find Indexing Status (the floating magnifying glass icon) on the taskbar to know the status and to delay/resume indexing.

Note:

  • Before indexing folders, make sure the hosting volume has available space over 100 MB.
  • Up to 1000 folders can be selected for indexing; subfolders within selected folders are not included in the count.
  • If a folder and its subfolders have conflicting indexing rules, the system will only follow the rules for subfolders.
  • If indexing is paused, it can only be resumed by clicking the playback button at Indexing Status.
  • Indexed folders can be mounted to a Mac computer via SMB and AFP, and allow search through Mac Finder.

To index files by type:

Indexing files by type allows you to find them by file content (e.g. text and metadata).

  1. Click Preferences (the cogwheel icon) on the upper right corner.
  2. Go to File Indexing and click Indexed Folder List.
  3. Do either below:
    • Select an existing indexed folder and click Edit. Select the file types for indexing.
    • When creating a new indexed folder, select the file types during creation.
  4. Click OK.

Note:

  • In an indexed folder, files of indexed types allow search by filename and by file content, while those of non-indexed types allow only search by filename.