Functions with Synology Office Installed
General Operations
With the Synology Office package installed, you can use the following functions in Synology Drive:
- Create documents, spreadsheets, and slides which support online collaboration of multiple users.
- Create encrypted documents, spreadsheets, and slides for the protection of private files.
- Convert Microsoft Office files to Synology Office files through the below steps:
- Right-click on Microsoft files of the formats listed in the following section.
- Click the Convert to Synology Office file option.
- The Microsoft Office files will be converted to new Synology Office files.
- Download Synology Office files as Microsoft Office files by right-clicking on Synology Office files and selecting Download.
Supported file formats for conversion:
- Document: .docx (With Document Viewer* installed, the following formats can also be imported: .doc, .odf, and .rtf)
- Spreadsheet: .xlsx, .xlsm, .xltx, .xltm, .xls, .xlt, .ods, .ots, .csv
- Slides: .pptx
Limitations:
- Only formats (e.g., font size, text color, comments, hyperlinks, chart types) supported by Synology Office will be converted.
- Encrypted files cannot be imported into Synology Office.
Note:
- A document can be downloaded as a .docx or .odt file.
- A spreadsheet can be downloaded as a .xlsx or .ods file.
- Slides can be downloaded as .pptx files.
- You need to enter the password to download an encrypted file from the homepage of Synology Drive.
- In addition to the permission types of View, Edit, and Manage, you can also assign the Comment only permission to Synology Office files.
Advanced Management
After updating to Synology Office 3.4 and above, you can manage the list of fonts and enable the version rotation option in Synology Drive Admin Console.
Font
Synology Office lets you use fonts installed on your computer once the fonts are added in Synology Drive Admin Console > Font.
To add a font:
- Click the downward arrow next to Add.
- By uploading font files: Click From my computer or drag a file from your computer to add it and click OK.
- By entering the font name: Type in the name of the font, click +, and click OK.
- Click on the newly added font in the list. Type a sentence in the right pane to preview it.
To disable a font:
Click on a font in the list and click Disable.
To delete a font:
Click on a font in the list and click Delete.
Note:
- The font you use on your Synology Office files will only be visible to collaborators if they have installed the same fonts on their computers.
Version Rotation
Synology Office saves all historical versions of your documents, spreadsheets, and slides. You can release storage space by reducing the number of versions Synology Office saves. To enable or disable version rotation for Synology Office files, go to Synology Drive Admin Console > Version Rotation, and tick or untick Enable version rotation for Synology Office.
| Day difference between the current date and version creation date | Versioning rule |
|---|---|
| 0 - 6 months | All versions are saved |
| 6 months - 1 year | One version is saved for each day |
| 1 year - 2 years | One version is saved for each week |
| 2 years - 3 years | One version is saved for each month |
| 3 years or more | One version is saved for each year |
Note:
- Versioning rules do not apply to named versions. You can click the View History icon on the left sidebar and name the versions you wish to save.
- Versioning rules do not apply to encrypted files until the files have been decrypted.