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Manage Report Profiles

You can create and modify scheduled tasks to generate reports on volume usage at Storage Analyzer > Report Profile.

To create a report task:

  1. Click Create to open the wizard.
  2. Specify a name for the new report task, and enter the email address to which you want to send the report.
  3. If you want the system to analyze volume usage regularly, tick the Generate reports according to a schedule checkbox and set a schedule.
  4. If you want the system to automatically delete older reports, tick the Max number of reports kept checkbox and set the maximum number of reports to keep.
  5. Select which report items you want the report task to analyze. All items are selected by default.
  6. Select which shared folders you want the report task to analyze: Analyze all the existing and future shared folders or Only analyze specific shared folders. If you want to include encrypted shared folders into the report task, make sure these folders are already mounted.
  7. If you want the report task to find duplicate files, tick the Find duplicate files when generating reports checkbox and set the maximum number of duplicates to be listed in the report. To speed up the analysis, you can choose to ignore file name or modified time.
  8. If you want the report task to analyze files owned by specific users, tick the List files owned by these users by file group checkbox and specify the users.
  9. Click Done to save settings.

Note:

  • Hit Enter/Return after each email address to separate multiple email addresses.
  • Hit Enter/Return after each user when specifying users whose files will be listed individually by file groups.
  • The Files by File Group report will list the following file types:
    Audio, disk image files, documents, executable files, pictures, videos, web pages, zipped files, and others.
  • The Large Files section of the report lists the 200 largest files on the usage report page or the 200 largest files on the complete report page.
  • The name of a deleted report task cannot be used again to create a new report. This is because the deleted report task's folder, which has the same name as the report task, still exists in the destination folder, i.e., the location that you have designated for saving reports. To use the same name for a new report task, please delete the folder of the old report task first, or change the location where reports are saved. See To change where reports are saved and To delete a report task below for more detailed information.

synoreport folder:

  • When you create a report task, the system will automatically generate a folder named synoreport under the destination folder designated as the storage location for reports. For each report task created, a dedicated folder with the same name as the report task will be created in the synoreport folder.
  • This folder is excluded from analysis because it grows with the execution of report tasks and contains all the reports. Therefore, the analysis result may differ from actual shared folder usage (around a few hundred GB, depending on user usage).

To change where reports are saved:

  1. Click Settings.
  2. Select a new destination folder to change the location where reports are saved.

To add custom file extensions to the corresponding file type:

  1. Click Settings.
  2. Select File Type page.
  3. Choose a category and add the custom file extensions.

Note:

  • File extensions can contain only lower case letters, numbers, and "-".

To edit a report task:

  1. Select a report task from the list, and click Edit.
  2. Click on individual tabs to modify settings for the task.

To delete a report task:

Select a report task from the list, and click Delete.

Note:

  • When you delete a report task from the list on Storage Analyzer's homepage, you will only delete the report's profile, while its dedicated folder still exists. To delete the report's folder, please go to the designated destination folder > synoreport, and delete the folder with the same name as the report.

To view historical reports:

  1. Select a report task from the list, and click Report > View historical reports.
  2. In the window that appears, click on an entry to view the report generated at the specified time.

To run an analysis immediately:

Select a report task from the list, and click Generate reports now to generate reports on demand.

To collect volume usage history on a regular schedule:

By default, the data of volume usage is gathered every time a Volume Usage report is generated and at system startup. In addition to the above cases, you can also opt for a new schedule to gather usage history. To do so, click Settings, and tick Collect volume usage history according to a schedule and schedule a time.

Note:

  • The history collected at the time scheduled here will mainly be used for the purpose and as the source of usage trends in the Volume Usage section. When this option is enabled, you will see a line graph displaying the volume usage trends and changes over time; if not, a bar chart indicating the current usage percentage will be shown instead.

To review a report task:

Double-click the desired report task, or simply click Analyze this report task (the > icon) next to the desire report task to open its analysis page. Please refer to View Usage and Reports for more information.